Thursday, January 5, 2012

How Not to CAD – File Paths and Name Changes


File paths, yes, file name changes and/or relocations, no!  Some background.  I was presented a drawing from a former project and was instructed to use the details from that sheet.  I knew we were starting off on the wrong foot.

Side note:  Avoid using notes, details, etc. from past projects when possible.  You never know what will be carried over accidently that you do not want to deal with.

Regardless of my pet peeve of not using custom details from other projects I did anyway.  With a lot of time and effort.  The drawing I was given had a date on it that makes the drawing about five years old!  A file name was given in the titleblock as well as a project number.  But nowhere to be found was a file path showing me where the file was located on our servers.  I assumed (my mistake) that since our project folders are named by their project numbers that I would simply go to that project folder and would be able to find the drawing file.  There was no project folder with that name!  Not wanting to waste time I queried the PM that gave me the work as to the location of the example drawing.  He had no idea.  I was on my own.  Everyone’s initials that were on the title block were no longer employed here so I could not go and ask them.   Grrrrr…


I executed a file search on the server.  A second and third search.  Nothing.  I went to our time management and billing program and searched the project name.  Nothing!  I went to the archives.  Nothing.  Finally I found a similarly named project in our active engineering folder (these were landscape architecture plans by the way) where there was a file with a similar name.  I opened it and that was the file after about 45 minutes of effort!  I could have redrawn the detail in 60 minutes!!

This was a failure for several reasons.

  1. The file was renamed at some point in its life cycle.
  2. The project identifier was changed at some point
  3. The file was in the wrong folder because it didn’t follow our standard file management practices.
  4. There was no file path indicator on the drawing.
  5. The individuals that worked on the project were no longer employed by the company meaning we could not ask them where the files were.

How does a company deal with this type of a situation?  Better yet, how does a company make sure this type of thing doesn’t happen?  There are several methods that can be taken to help avoid this or other similar situations.

Always place a filepath in your drawings.  This can be done via a text field or plot stamp.  I’ll take either one.  Do not type in the name or location of the file.  That info is dead and static.  Use a field.  I prefer to use a field over a plot stamp because I can set it once and unless somebody deletes the text object it will always be there.  A plot stamp has to be turned on.  The plot stamp setting on/off is set whenever you use it.  It’s not a drawing specific setting.  If I plot with the plot stamp off, it will still be off the next time I go to plot.  Annoying.  Plus I can forget to turn it on/off the next time I plot.

Don’t change a files name.  Don’t move the file.  If the name of the project changes or the file has to be renamed (face it sometimes weird things happen and we have to break the rules) leave some sort of a road map as to what you did.  That way anyone that comes looking for it knows where to go to find the file.  This can be done in many different ways.  Find one that works for you.  I have seen managers create a place holder folder that ha the old project/file name with text in it telling users where the new location is.  Simple enough but it can get real busy.  I have also seen AutoCAD files with nothing but text saying this file has been moved/renamed/deleted/etc.

None of these solutions are pretty, but wasting time cost money.  Not to mention what loosing data will do!

There was an error in this gadget

Categories

AutoDesk (105) autocad (101) AutoCAD 2009 (40) augi (40) efficient (37) news (35) drafting (32) training (31) articles (30) CADaBlog (29) AutoCAD WS (23) Update (21) quick tip (20) mobile (19) review (19) video (19) Impression (15) 3D Mouse (14) Android (14) AutoCAD 2013 (14) cad (14) cadalyst (14) me (14) 3Dconnexion (13) AutoCAD 2010 (13) text (13) off topic (12) survey (12) Apps (11) hotfix (11) 3D (10) AU (10) AutoCAD 2011 (10) service pack (10) Autodesk Labs (9) annotation (9) blocks (9) cloud (9) fun (9) inventor (9) workstation (9) HP (8) Review-Product (8) autocad lt (8) videos (8) AutoCAD 2014 (7) Autodesk 360 (7) CAD Manager (7) CUI (7) Windows 8 (7) iOS (7) tips (7) IMSI Design (6) files (6) infinite skills (6) new (6) reference (6) ribbon (6) support (6) workaround (6) RSS (5) TurboViewer (5) cad standards (5) data (5) email (5) fields (5) google (5) guest post (5) paper space (5) printers (5) quotes (5) rant (5) tech (5) updates (5) 2D (4) AutoCAD Exchange (4) Mastering AutoCAD (4) SketchBook (4) TurboCAD (4) UI (4) action recorder (4) dimension (4) driver (4) fills (4) keyboard (4) layers (4) leaders (4) math (4) mobile workstation (4) pi (4) pi day (4) salary (4) selection (4) standards (4) styles (4) Amazon (3) Apple (3) AutoCAD 2012 (3) AutoCAD 2015 (3) AutoCAD 360 (3) AutoCAD Fundamentals (3) AutoCAD for Mac (3) Civil 3D (3) DVD (3) DWF (3) Fusion (3) Kindle Fire (3) Mac (3) Microsoft (3) Review-Software (3) Upgrade (3) Wiley (3) Windows Phone 8 (3) Windows RT (3) annimation (3) announcements (3) autodesk plm (3) book (3) contest (3) find (3) hardware (3) history (3) iPad (3) large format printing (3) lisp (3) menu browser (3) properties (3) purge (3) quick view (3) saas (3) sheet sets (3) tables (3) toolbars (3) weekend rant (3) what not to CAD (3) what not to do (3) #CADaBlogDVD2013 (2) 3D Modeling (2) 3ds Max (2) AutoCAD LT 2013 (2) AutoCAD LT for Mac (2) AutoCAD MAC (2) Autodesk. (2) BIM (2) CADSpeed (2) DWG (2) DXF (2) Designjet (2) Facecast (2) Freestyle (2) Fusion for Mac (2) GIS (2) George Omura (2) Lenovo (2) Mac OS (2) Mountain Lion (2) Novedge (2) Recomend (2) Review-Book (2) Revit LT (2) SpaceMouse Pro (2) Sybex (2) Tablet (2) TurboReview (2) TurboViewer X (2) What Not To Do In AutoCAD (2) What's New (2) Windows (2) array (2) as-builts (2) beta (2) blog (2) circles (2) civil (2) civil design (2) collaboration (2) color (2) command alias (2) command line (2) commands (2) copy (2) design (2) design review (2) download (2) eBook (2) file naming (2) filters (2) geek stuff (2) grid (2) hotnews (2) knowledge base (2) limits (2) look back (2) pallets (2) plotting (2) posts (2) press release (2) purchase (2) reference files (2) rental plans (2) sketchup (2) status bar (2) subscription (2) technology preview (2) tool pallet (2) tooltips (2) tv (2) units (2) video editing (2) viewer (2) webinar (2) 123D (1) 123D Catch (1) 123D Create (1) 123D Make (1) 2014 (1) 2015 (1) 3d Printing (1) ACAD/Medre.A (1) ADR (1) AEC (1) AUGI World (1) Apps Tab (1) AutoCAD Error (1) AutoCAD LT 2012 (1) AutoCAD LT 2014 (1) AutoCAD LT 2015 (1) AutoCAD Mechanical (1) AutoCAD Revit Suite (1) Autodesk BIM 360 (1) Autodesk Instant (1) Autodesk PLM 360 (1) Autodesk ReCap (1) Award (1) CAD Services (1) CADO (1) CTB (1) Camtasia (1) Communication Center (1) DWFx (1) Dassault Systemes (1) Death Star (1) Dell (1) Design Feed (1) Design Suites (1) DesignCAD (1) DoubleCAD (1) Duratec (1) E32 (1) ESET (1) ESRI (1) EliteBook (1) Epson (1) Error (1) Evernote (1) Exchange Apps (1) FAIL (1) ForceEffect (1) Free Form (1) Fusion 360 (1) GIS Day (1) GeoViewer (1) Geographic Information Systems (1) Geographic Location (1) Google Chromebook Pixel (1) HP Designjet T2300 eMFP (1) HP EliteBook (1) HP EliteBook 8570w (1) HP Z1 (1) Help (1) Homestyler (1) IT (1) Infocenter (1) Inforbix (1) InfraWorks (1) InfraWorks 360 Pro (1) Infrastructure Modeler (1) Instant (1) Inventor 2013 (1) Inventor 2013 SP1 (1) Inventor LT (1) JPEG 2000 (1) Kickstarter (1) Kindle (1) Language packs (1) Lenovo Thinkstation E32 (1) LizardTech (1) MS Exchange (1) Map 3D (1) Maya (1) MrSID (1) OS (1) OS X (1) Office Suite (1) Orange Juice Studios (1) PLM (1) Photoshop (1) Pixel (1) Pixlr (1) Pixlr Express (1) Pixlr-o-matic (1) Plant (1) PogoPlug (1) Point Cloud (1) Project Artoo (1) Project Geppetto (1) Project Snap (1) R&D (1) Red Dot Award (1) Review-Service (1) Revit (1) Revit LT 2013 (1) Rhino (1) SDK (1) SMS (1) Secureload (1) Socialcam (1) Softimage (1) Solid Edge (1) SolidWorks (1) SpaceMouse Wireless (1) SpaceNavigator (1) Star Wars (1) SureColor (1) T-Series (1) TechSmith (1) The Future (1) Thinkstation (1) Thinkstation E32 (1) Touch Screen (1) Trimble (1) TurboSite (1) TurboSite Reader (1) TurboViewer Pro (1) VBA (1) VOIP (1) Vault (1) Vault 2012 (1) Vela Systems (1) Visualization (1) WebOS (1) Welcome Screen (1) Windows Vista (1) Windows XP (1) Z1 (1) acad.doc (1) acad.lsp (1) acaddoc.lsp (1) acquisition (1) aerial (1) all-in-one (1) angles (1) archive (1) arcs (1) author (1) autocad 2012. autocad lt 2012 (1) autocad. autocad for mac (1) autodesk logo (1) background (1) break (1) burrito (1) celebrate (1) chrome (1) chrome os (1) chromebook (1) climate (1) communicate (1) computer (1) constraints (1) construction (1) copier (1) crowd funding (1) customize (1) design process (1) designer (1) different language (1) dim style (1) draftsight (1) eMFP (1) ePrint (1) eTransmit (1) engineer (1) environment (1) event (1) feeds (1) filepath (1) folders (1) free (1) government fail (1) groups (1) guide (1) hatching (1) initial setup (1) input (1) install (1) intel (1) internet (1) interview (1) isometrics (1) jobs (1) labels (1) license software (1) linetype (1) livestream (1) logo (1) macro (1) malware (1) message (1) model space (1) modeling (1) multi leaders (1) navigation (1) newsletter (1) notifications (1) offset (1) opinion (1) options (1) overrides status bar (1) parametrics (1) patches (1) pgp (1) podcast (1) poll (1) polyline (1) prank (1) pricing (1) printers color (1) project draw (1) project workflow (1) recommend (1) redlines (1) rent (1) resume (1) reverse line direction (1) right click (1) save (1) scale (1) scanner (1) screen capture (1) sea turtles (1) settings (1) shortcuts (1) snap (1) software (1) solutions (1) sony (1) student (1) sustainability (1) system variables (1) tabs (1) tech snob (1) transparency (1) trial (1) undo (1) viewports (1) virus (1) webcast (1) wiki (1) workplace (1)

CAD Videos

Loading...